Purpose: Schedule a meeting and track attendance.
Scenario: You are going to have a meeting or training on a particular date and you want to schedule it so that people may access it and sign in for attendance.
Accessing the App
Required Role: CreateAndViewMyMeetings
1. Log in to Luvelo Meetings using the mobile app or by visiting app.luvelo.org/meetings in your web browser.
Scheduling a Meeting
Click on "New Meeting" to begin creating a new meeting.
Enter all the meeting details in the New Meeting page.
Meeting Name: The title or subject of the meeting.
Start Time: The date and time when the meeting is scheduled to begin.
End Time: The date and time when the meeting is scheduled to end.
Facilitator Type: Specifies whether the meeting facilitator is an internal employee or an external visitor.
Facilitator: The person responsible for leading or coordinating the meeting.
Meeting Type: Categorizes the meeting
Brief: A short summary or agenda of the meeting.
Room: The physical location where the meeting will take place.
Notes: Additional information or instructions related to the meeting.
Notified Employees: List of employees who will receive notifications about the meeting.
Department: The department(s) associated with the meeting.
Is Recurring Meeting?: Indicates whether the meeting repeats on a regular schedule (daily, weekly, monthly).
Send Notification If Missed?: Option to alert participants if they miss the meeting.
Meal Plan: Specifies if meals or refreshments are provided during the meeting.
Attendees: The list of individuals invited to the meeting.
Add Attendee: Button or option to add more participants to the meeting.
Create Meeting: Button to finalize and save the meeting details.
3. Toggle on the Meal Plan in order to enter the Meal Plan details in the relevant fields.
5. Click "+ Add Attendee" to add people who will attend the meeting.
6. The Add Attendees pop-up allows you to navigate between Employee, Visitor, and Group tabs. If the attendee is an employee, enter their details under the Employee tab. For a visitor, use the Visitor tab. To add a group of attendees, enter the details under the Group tab. Once all attendees are added, click ‘Save’ to confirm
7. Click "Create Meeting" save the meeting details and create the meeting.
8. The new meeting can now be viewed from the Meetings page under "Scheduled". Completed will show meetings that have already passed.
9. Click on a specific meeting to view and edit the meeting details.
10. The Meeting Detail page will display the meeting details and allow the user to edit the details by clicking the three dots on the top right corner.
11. Click "End Meeting" to end the current meeting.
