Purpose:
This standard operating procedure (SOP) outlines the steps required to modify the quantity of an item on an existing purchase order (PO) within the Supply Chain system.
Scenario:
You may need to adjust the quantity of an item on a PO before placing the order, particularly if the initial quantity specified in the purchase requisition (PR) is incorrect or has changed.
Procedure:
Log in to the Supply Chain system.
On the home screen, click 'Purchase Orders'.
Locate and open the desired purchase order. Use the search function or navigate through the PO list to find the specific order.
Access the Items/Expense card. This section typically displays a list of items included in the PO.
Select the item to be adjusted. Click on the specific item whose quantity you want to change.
Modify the 'Quantity Ordered' field. Enter the new desired quantity in the designated field and save changes.
The quantity will be updated.