Purpose: Transfer items from a bin in one site to a bin in another site
Scenario: When you are transferring vaccines from TLC to Mbabane Government Hospital. This will need you to take pictures of the items and put in your signature.
Key words:
Bin - This is a physical location of an item. It can be a shelf, a building or a person.
Watch video on how to do it:
Follow the steps:
Click here to log in Supply Chain Application.
Create an item transfer
Once you have successfully logged in, you can now create an item transfer. Select "Item Transfers", then the "+" sign on the top right corner.
From there you can fill in the required information:
Origin bin - this should be the bin/team you are transferring from
Destination bin - this should be the bin/team you are transferring to
Items to transfer - this is the list of all the items you are transferring
Photos of items to transfer - take photos of items you are transferring especially the vaccine vials
Recipient signature - the signature of the person who is receiving the items
Memo - the reason for the transfer
Choose the items to transfer
After selecting the origin and destination bins, click "Items to Transfer." To transfer all listed items, check the "Select All Items" box. To transfer specific items, check the boxes next to them. Then, click "Add Items" at the bottom.
Adjust quantity to transfer
To adjust item quantities, tap the pencil icon next to each item. Enter the desired quantity in the "Amount to Transfer" field and press "Save." Repeat for all items as needed. When done, tap the back arrow in the top left corner to return to the transfer screen.
Add photo, signature and submit
To attach photo(s) of the item(s) to be transferred, tap "Photos," then select "Take Photo" to open the camera. After capturing and attaching the photo, tap the back arrow in the top left corner to return to the transfer page..
To add a signature, tap "Signature," enter the name of the person receiving the item(s), and have them sign in the signature box using their fingertip.
Once all required fields are completed, add a memo if needed and submit the transfer. After submission, the inventory transaction should reflect in the destination bin.