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EHR (Electronic Health Record) - Introduction

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Written by Luvelo Support
Updated over 7 months ago

What is an Electronic Health Record (EHR) system?

An Electronic Health Record (EHR) is an electronic version of a patient's medical history, kept by the provider over time, and may include all important administrative clinical data related to the patient's medical history, provider-specific care, including demographics, progress notes, problems, medications, vital signs, medical history, immunizations, lab data, and scan reports. The EHR is also capable of directly or indirectly supporting other care-related activities through various interfaces, including evidence-based decision support, quality management, and outcome reporting.

Accessing Electronic Medical Record System (EHR)

EHR can be accessed via a native application (EHR application pre installed on a device) or via a supported web browser (preferably google chrome or safari for a better experience) using the following web address app.luvelo.org/ehr.

Accessing EHR via web browser

To access EHR via a web browser you need the following:

  • Device with supported browsers

  • Connection to internet via mobile data or WiFi

  • Credentials with access to EHR

On the web browser address bar, input the following web address app.luvelo.org/ehr.

Accessing EHR via native application

To access EHR via the native application you need the following:

  • Device with EHR application installed

  • Connection to internet via mobile data or WiFi

  • Credentials with access to EHR

On the device, select/click the EHR application to open it.

Login in to EHR

To log in EHR, Enter your Microsoft credentials (username & password) and sign in.

Change Site

To select the site that you are working on, select from the list of sites that are listed

Sync

Before you start, make sure that all your data is synced by clicking the Sync button on the right corner of the screen.

Main Menu

1. Home

  • Shows all the functions on EHR.

2. Admissions

  • Shows all the patients who are admitted.

  • You can search the patient’s name using the “patient’s name” or “EVAX ID”.

  • You can also filter the patients based on Condition, Type, Isolation and Activate.

    • Condition – This is the medical state that the patient can be in, and the following are the different conditions that are there:

      • Chronic stable-

      • Acute stable-

      • High care-

      • ICU stable-

      • ICU unstable-

      • Med monitor-

    • Type – This is the type of admission for the patient. Following are the types of admissions.

      • Inpatient – The patient is admitted at TOB.

      • Med Monitor – The patient needs close monitoring whilst admitted.

      • Mental Health – The patient has mental health problems.

      • Labour and Delivery – The patient is in labour and admitted for delivery.

    • Isolation – If the patient is in Isolation, the following are the reasons for isolation:

      • Airborne -

      • Airborne/Contact -

      • Airborne/Droplets/Contact -

      • Droplets -

      • Droplets/Contact -

      • Contact -

      • CVIP -

      • DRTB-Neg Culture -

      • DRTB-Pos Culture -

      • Neutropenic -

      • Neutropenic (Reverse Isolation) -

      • PVIP-

      • SVIP –

    • Status – This is the status of the patient’s admission.

      • In Progress-

      • Active – The patient is still admitted.

      • Discharged – The patient is ready to go home.

      • Discharged waiting approval – The patient has been discharged but waiting for the doctors approval to go home.

· NB: If you want to view information about a particular patient you can click on the name of the patient.

Home Screen – Functions

Scan Patient Wristband

  • Scan the patient wrist band to pull data for that particular patient.

All Admissions

  • Shows all the patients who are admitted.

  • You can search the patient’s name using the “patient’s name” or “EVAX ID”.

  • You can also filter the patients based on Condition, Type, Isolation and Activate.

On Oxygen

  • Shows all patients who are on oxygen.

  • You can search the patient’s name using the “patient’s name” or “EVAX ID”.

  • You can also filter the patients based on Condition Level, Admission Type, Isolation Status and Admission Status.

ICU Patients

  • Shows all patients who are in ICU.

  • You can search the patient’s name using the “patient’s name” or “EVAX ID”.

  • You can also filter the patients based on Condition Level, Admission Type, Isolation Status and Admission Status.

Pending Approvals

  • Shows all pending approvals. You can reject or approve after reviewing.

  • The total number of people is shown right on the icon on the home page.

Patients Needing IV Sites

  • Shows all patients who need IV (Intravenous) sites

  • The total number of people is shown right on the icon on the home page.

  • You can search the patient’s name using the “patient’s name” or “EVAX ID”.

  • You can also filter the patients based on Condition Level, Admission Type, Isolation Status and Admission Status.

Pending Lab Collection

  • Shows all pending lab collections.

  • The total number of the pending lab collections will be shown right on the icon on the home page.

  • You can search for the lab order by the Lab order Number or the Patient’s name.

  • To view and complete the lab order click on the Lab order number and create the lab sample.

Pending Lab Results

Pending Diagnostics

  • Shows all orders that are pending diagnostics

Inpatient Orders

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