Purpose: When ever a vehicle with a checked out key returns from a fleet trip, the driver has to check-in the key (return key) to the custodian.
Scenario:A driver checked out a fleet key when he went on a trip to buy ingredients for the kitchen. Now he is back from the trip and wants to return the key. Before the driver returns the key, you need to check the mileage and fuel level on the odometer, ensure he returned all the emergency tools, and inspect the car for any damages.
Application Roles Required
KeyCheckOut role
Follow the steps on how to return fleet key:
1. Log in to app.luvelo.org/fleet.
2. On the home screen, click 'Key Checkout'.
3. Select the vehicle from the key check-outs that exist.
4. Click 'Key Return'.
5. Enter return kilometers and fuel level.
6. Click the photo button to take a photo of the odometer and fuel level.
7. Check if the driver returned with the emergency equipment. If they did, select 'Yes', if not, select 'No'.
8. If there are more damages observed on the vehicle, on top of the ones that were recorded before, click '+Add Inspection Damage Note', add notes and attach a photo of the damage. If there were any damages on the vehicle that were observed before and got fixed, click 'Mark as resolved'.
9. Finally submit the key return.
10. You will see the Key Checkout and Key Return details on the overview screen of a fleet trip.