Purpose: Keeping track of keys and managing fleets can be challenging. Fleet key checkouts ensure all key hand-offs and returns are documented in the system to approved drivers for approved trips. By recording fleet movements, organizations can analyze data to improve operational efficiency, optimize routes, monitor fuel consumption, and ensure emergency service tools are controlled.
If leveraging Luvelo Security gate checkpoint, your security team can verify drivers leaving the site have been approved.
Scenario: A trip is needed to buy food items at Riverstone Mall and now the driver is ready take the vehicle to go and procure the items. Once the trip has been approved, the key custodian can begin the processing of checking the keys out to the driver and performing the necessary vehicle inspection.
Application Roles Required:
KeyCheckOut
Follow the steps to check-out a fleet key:
1. Log in to app.luvelo.org/fleet.
2. On the home screen, click on 'Key Checkout'.
3. Click the '+' plus icon on the top right corner of the screen to add a key check-out.
4. Select the driver and the fleet vehicle to check out the key for.
5. Click the '+' plus icon to add fleet trips. Make sure that a fleet trip has already been created. Click here to see how to request for a trip.
6. Select the fleet trip and save.
7. Click check 'Key Checkout' on the bottom of the screen.
8. Add the depart km and fuel km shown on the odometer.
9. Take a photo of the odometer.
10. Check if driver is departing with the emergency kit in the vehicle. For example if he is departing with the jack, select 'Yes', if not, select 'No'.
11. If there are damages observed on the vehicle, click '+ Add Inspection Damage Note' to add the observations notes, attach a photo and save.
12. Finally submit the key checkout.