Use Case
An employee may need to be scheduled off for sick leave, holiday, annual leave, maternity leave, off-site training, unpaid leave, standard days off, or other leave codes. Timecodes allow you to build rules that determine the amount of eligible days per timecode per year. For example, a business may define limits for certain employees such as 3 weeks of Sick Leave, 2 Weeks of Annual Leave, etc. These eligible days can be configured to accumulate throughout the year, warning schedulers if timecodes assigned exceed allowable thresholds.
Key Terms:
Time Code - Type of employee day which contains rules such as paid working hours, paid leave, or unpaid leave.
Prerequisites
Commons Timecodes
SL (Sick Leave)
AL (Annual Leave)
MAT (Maternity Leave)
CL (Compassionate Leave)
SP (Special Leave)
UL (Unpaid Leave)
TR (Training)
RDO (Requested Day Off)
Placeholder when a leave request is submitted but not yet allocated to a timecode
OFF (Routine days scheduled off)
GEN (General working hours eligible for shift assignment)
Steps to Assign Timecode in Weekly Schedule
In Shifts application, click on 'Schedule' and select the department you want.
To edit multiple employees at once, click on 'Bulk Select'.
Select the employee and day you want to assign a timecode by checking the boxes that correspond to them.
Click on 'Updated Selected' and select the timecode preferred.
Select the time code and Submit.