Purpose: To enable department managers to schedule employees in advance using Luvelo Shifts, ensuring that staff are informed of their assigned duties and timeslots, and can accurately record attendance through clock-in and clock-out functionality.
Accessing the App
Required Role: ScheduleAndAssignments & ShiftConfigurationsAdmin
Log in to Luvelo Shifts by visiting app.luvelo.org/shifts in your web browser.
Once you have logged in, click the location pin to choose your site.
Steps for Creation Schedule
Step 1: Create Time Allocations:
Time allocations refer to the specific distribution of work hours or shift durations assigned to each department, employee group, or company. They indicate how much time individuals or teams are scheduled to spend working within a particular project.
Creating time allocations: Follow these steps to learn how to create a new time allocation.
Step 2: Create Skillsets:
Skillsets represent the specific abilities or qualifications that employees can be associated with in order to be assigned to particular shift positions. Skillsets are linked to shift positions, ensuring that only employees who possess the required skillset can be scheduled for the corresponding position.
Adding skillsets: Follow these steps to learn how to add skillsets.
Step 3: Create Shift Positions:
Shift Position is the specific role or job title assigned within a shift (e.g., Nurse, Driver, Cleaner). Each shift position defines the responsibilities and requirements for that role during a scheduled time period. It can be linked to a department, required skillset, and shift type to ensure the right personnel are scheduled for the correct duties.
Creating shift positions: Follow these steps to learn how to create shift positions.
Step 4: Create a weekly template:
A Weekly Template is a reusable scheduling framework that can be applied each time a new weekly schedule is created. It eliminates the need to build a schedule from scratch every week by allowing you to reuse predefined shift positions.
Creating a weekly template: Follow these steps to learn how to create a weekly template.
Step 5: Create Assignments:
Assignments refer to specific tasks, responsibilities, or duties allocated to a person or team to complete within a given period.
Creating Assignments: Follow these steps to learn how to create assignments.
Step 6: Assign employees to shift positions:
The process of allocating specific employees to designated shift roles or positions for a given time period.
Assigning employees to shift positions: Follow these steps to learn how to assign employees to shift positions.